Blue Projects is one of the most dynamic consulting firms, we focus and specialize on providing unique and bespoke Engineering and Project Management solutions for clients in the industrial sector.
We are looking to hire a Document Controller in our Romania Office.
Requirements:
• Bachelor’s Degree
• Very good English knowledge, both verbal and written
• Strong knowledge of MS Office
• Presentation and communication abilities
• Ability to work with large volume of files/data
• Flexibility, and the ability to think strategically
• Team player
Responsibilities:
Project administration
- Participate to all project meetings and keeping minutes of meetings, action list
- Follow up with the various project stakeholders on the completion of the assigned actions
- Support the project team with formatting of the documents conform to the Company standards
- Working in strict co-operation with the Project Manager to ensure project progress status integration
- Identifies opportunities and implements actions to achieve efficiency of the whole project team
Document Controlling
- Ensuring that the project documents issued by the various project team members comply with the project numbering system, keeping historical records of all project documentation, and archiving such on the Project SharePoint.
- Controlling all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems;
- Registering project documentation in accordance with company procedure.
- Keeping up to date, the project registers for the documents issued to approval
- Issuing project documentation to approval in line with the project documents established workflows and approvers matrix. Following up on the completion of the approval processes.
- Following up on the approval progresses and report delays in the approval processes.
- Reporting documents approvals statuses
- Searching and retrieving technical data files and technical drawings within the client’s database.
- Collecting, organizing and maintaining documents, adhering to the company's document lifecycle procedures
- Conducting regular review audits to ensure information on all records is accurate and up to date.
- Archiving inactive records in accordance with the records retention schedule
- Assisting with file migrations and audits, and perform administrative tasks as needed
Contracting and Tendering Support Activities
- Drafting internal contracts and following up on the signing process as per our internal processes
- SAP Operations: creating supplier master data in SAP, issuing Purchase Orders in SAP, Goods Receipt operations for the invoices received against the signed contracts
- Administration of the contract: compliance review of the invoices received against the signed contracts, concluding addendums
- Tendering activities – support activities
About Blue Projects
Blue Projects is a unique multidisciplinary and engineering company with high experience in all industry sectors. Our core services include Project Management, Construction Management, Design & Engineering, Commercial Management and Health & Safety Management.
At Blue Projects, we believe that growing a great project management company happens from the inside out. It begins with people who are drawn to work that uses every talent they possess, plus imagination, determination and a drive to do the extraordinary.