Responsibilities:
- Contract Management
- Tender management and preparing tender packages
- Understanding tendering procedures and ensuring compliance with internal processes
- Participating in commercial discussions and keeping minutes of meetings
- Preparing contracts and purchase orders
- Following tender inquiry completion from end to end
- Reporting on tender progress
- Order management and maintaining supplier relationships
- Reviewing business contracts and administering payments
Project Controls
- Participating in project meetings and maintaining action lists
- Supporting project teams with document formatting
- Working closely with Project Managers to integrate project status
- Identifying efficiency opportunities within project teams
- Managing document approval processes
- Controlling project documentation across multiple simultaneous projects
- Maintaining project controls registers and ensuring proper archiving
Requirements:
- Bachelor's Degree (Engineering/Technical, Law or Economics would represent an advantage)
- Fluency in English and Polish (both verbal and written is a must)
- Excellent PC skills: Microsoft Office, Word, impeccable Excel, PowerPoint, Outlook
- Minimum 2-3 years of contract administration experience
- Willing to travel abroad and/or relocate project-based – would be a plus
- Minimum 3 years' experience in a similar position or procurement background
Previous exposure to large engineering and construction projects represents an advantage
Personality Profile:
- Ability to work precisely with an eye for details
- Likes to follow and improve business work processes
- Multitasking and ability to work simultaneously on multiple projects
- Excellent communication and presentation abilities
- Flexibility, organization, and the ability to think strategically
- Positive, creative thinking attitude
- Analytical research skills
- Team player who excels at building trusting relationships
- Professionalism in all personal and work activities